Winter Curtailment: Limited PSC staff may process some critical payments during the closure on non-holidays. In general, wire payments received during the winter holiday closure will be processed when campus reopens and may not post until the first week of January.

UCLA departments may offer Electronic Funds Transfer (EFT) as a depository option. Please be advised that the sending bank will charge a banking fee associated with wire transfers. If the remitter does not pay this service fee upfront, their bank will deduct the fee from their payment before transferring the payment to UCLA’s bank account. 

Departments are advised to consider incorporating this fee into their billing. On average, the wire transfer banking fee is approximately $25.00. Exact amounts are dependent on the banking institution and whether the transfer is domestic or international.

NOTE: The Department EFT process is not associated with BruinBill payments. Please visit the BruinBill Payment Methods Guide to review BruinBill payment options.

1. Provide UCLA's Banking Information 

The remitting agency or person will request UCLA's banking information so they can process a wire transfer with their sending bank.

2. Provide Addendum Information

Departments must also provide the remitting agency or person with the following addendum information. It is essential that the remitter provides the addendum information to their sending bank so that it is recorded in the transaction and the wire transfer is easily identifiable in the event of a processing delay. 

• Cashiering Database item code
  • Please disregard if you do not have this information.
• Department contact information
  • Name and phone number of the individual in the UCLA department associated with the transaction
• Remitting agency or person's name
• EFT purpose and identifying numbers
  • E.g. invoice number, medical record number, student ID

3. Submit Campus Advice of Incoming EFT to PSC

When UCLA receives funds via EFT, the transaction must be properly documented so that the funds can be properly recorded to the receiving department's account/fund. Departments are required to notify PSC of impending EFTs via the Campus Advice of Incoming Electronic Funds Transfer form to facilitate this process. 

You'll be asked to provide:

• EFT information
• Receiving department contact information
• Receiving department account/fund information 

NOTE: The form must be completed online, please do not send this information via email. 

If a payment is not in your department's General Ledger as expected, please review CRU account 4-116024 to locate the EFT. 

For further assistance, please contact PSC on the MyUCLA Message Center.